Week 5 Assignment 3- Email Based on Listening Skills Scenario

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Week 5 Assignment 3: Email Based on Listening Skills Scenario

Due Week 5 and worth 150 points

Your supervisor has asked to you write a brief email on the vacation policy changes to be distributed to staff. You will need to listen to a voice mail from your supervisor with instructions on how to create the email to announce the new vacation policy. The voice mail will include specific details that must be followed in creating the email. This audio voice mail can be found in your course shell.

Create an email message in which you:

  1. View transcript of voicemail: “Hi Sam, this
    is your supervisor Ron Miller calling. I
    learned in this morning’s manager meeting, subtle changes have been made to the
    company vacation policy. I am calling to
    alert you to the new vacation policy and the new regulations being implemented. In the new vacation policy, employees with
    three or less years of service will now have one full week of paid vacation.
    Employees that have between three and five years of service will now have two
    full weeks of paid vacation. While employees with five years or more service
    will be offered three full weeks of paid vacation. In accordance with this new policy, employers
    must now submit a vacation request at least one month prior to the vacation
    date. Employees are also required to
    submit a vacation request to their direct supervisor. Keep in mind though that no more than two
    employees from any one department can be on vacation at the same time. Since these policy updates are being
    implemented very soon, I need for you to write and send a notification email to
    our department members about these policy changes. In your email please address
    all of the vacation policy changes I shared with you and make sure you use the
    correct email format as you work on this.
    I would also like you to follow the appropriate netiquette rules for
    electronic communication and ensure that your email is one to two paragraphs in
    length and meets the two hundred fifty to three hundred word minimum. If you could have this email written and sent
    out today that would be fantastic. Thank
    you for taking care of this for our department.
    Have a great day.”

  2. Create a one to two (1-2) paragraph email with five to seven (5-7) sentences that follows your supervisor’s instructions.
  3. Target the appropriate professional audience.
  4. Use appropriate language for professional audience.
  5. Use correct email formatting.
  6. Follow appropriate netiquette rules for electronic communication.
  7. Meet the 250-to-500-word minimum requirement.
  8. Use correct sentence mechanics, grammar, spelling, punctuation, and style.

Your assignment must follow these APA formatting requirements:

  • Be typed, single-spaced, using Times New Roman font (size 12), with 1-inch margins on all sides. Check with your professor for any additional instructions.
  • Include a cover page containing the title of the assignment, the student’s name, the professor’s name, the course title, and the date. The cover page is not included in the required length.

The specific course learning outcomes associated with this assignment are:

  • Demonstrate understanding of the basic fundamentals of communication.
  • Develop and practice communication skills, including skills in verbal, nonverbal, listening, writing, interpersonal, perception, and critical thinking as appropriate for the audience.
  • Use various electronic communication platforms in their academic and professional work.
  • Relate to the interpersonal and organizational dynamics that affect communication in organizations.
  • Analyze and assess effective communication.
  • Use correct sentence mechanics, grammar, spelling, punctuation, and style.
  • Use technology and information resources to research issues in communications.
  • Write clearly and concisely about communications using proper writing mechanics.

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